Facilities Budget Coordinator

With moderate supervision, perform a variety of standard Facilities bookkeeping and accounting tasks, applying accepted procedures to the preparation and maintenance of accounting and other records. Oversee the building vendors’ financial data and accounting practices across all LOBs On average, create and track 1,000+ purchase orders on an annual basis Manage several subsidiary accounts by verifying, allocating, and posting transactions to building general ledger accounts across all LOBs Main, include: ordering shopping carts, purchase order (PO) management and tracking, processing and confirming invoices, working with suppliers on delinquent invoicing Work with Construction Managers and Facilities Specialist to ensure that accurate budget tracking, invoice management, and accurate PO management are considered for new and existing projects Ensure that all financial and transactional data are inputted accurately into accounting workbooks and SRM to ensure accurate financial records and reports Track cash flow to invoices that are delayed and follow up on vendors’ payments on a routine basis to ensure Facilities budget workbooks are kept meticulously accurate Maintain the records for fixed assets, including depreciation, purchase, and sale of assets Manage VIM invoicing, review, code, and approve non-PO invoices; problem-solve incoming invoices Work closely with finance partner to track assets and depreciation Job Specifications Typically has the following skills or abilities: