Accounts Payable Specialist (Mid-Level)

Position Summary The Accounts Payable Officer is responsible for the accurate and timely processing of supplier, subcontractor, and employee-related transactions. The role maintains a reliable accounts payable ledger, prepares the weekly payment run, supports month-end close, and works with operational teams to resolve issues with invoices, purchase orders, and approvals. Job Details Work-from-home Monday to Friday, 8:00 AM – 5:00 PM AEST Following Australian Holidays Key responsibilities Invoice processing and coding Receive, review and process supplier and subcontractor invoices, credit notes and adjustments across all assigned HL Group entities. Validate entity, supplier details, ABN and GST treatment, invoice arithmetic, project or cost code, purchase order and required approval before posting. Identify duplicate invoices, incorrect charges, missing documentation and other exceptions before payment. Match invoices to purchase orders, delivery records, hire dockets, subcontract claims or other supporting documents where applicable. Allocate costs accurately between projects, departments, assets, inventory and overhead accounts in accordance with the chart of accounts and finance procedures. Approvals and payment runs Monitor approval workflows and follow up outstanding approvals so invoices are ready for the weekly Tuesday payment run. Prepare payment proposals by entity and payment method, including due-date, cash-flow and supplier-priority checks. Verify bank account cha