Executive Assistant/Job File Coordinator

Job File Coordinator Employment Type: Full-Time Work Arrangement: Fully Remote Work Schedule: 40 hours per week Time Zone: Central Time (U.S.) About the Role One of our clients is seeking a detail-oriented and organized Job File Coordinator to support the day-to-day administrative operations of a U.S.-based client. The ideal candidate will have strong communication and organizational skills, with the ability to manage phone calls, coordinate appointments, maintain records, and ensure job files and documentation are accurate, complete, and well-organized. Key Responsibilities Phone and Call Management: Answer incoming calls, handle inquiries, take messages, and direct calls to the appropriate team members. Appointment Scheduling: Schedule appointments and coordinate meetings based on availability and business priorities. Calendar Management: Maintain and organize calendars, ensuring appointments and meetings are scheduled accurately. Email Management: Organize, prioritize, and monitor incoming emails to ensure timely follow-up and responses. Communication Coordination: Communicate professionally with clients, team members, and other relevant parties through phone calls, emails, and messages. Job File Administration: Create, update, organize, and maintain job files, documents, and records to ensure information is accurate and accessible. Recordkeeping and Filing: Perform general administrative duties, including document management, filing, and maintaining organized records. Cus