Executive Assistant

Executive Assistant – Executive Support, Calendar & Operations Full-Time | Remote | U.S. Business Hours About the Role At Pavago , one of our clients is hiring a highly organized and proactive Executive Assistant (EA) to provide high-level administrative and operational support to senior leadership. This role goes beyond calendar management. You’ll act as a trusted partner to executives, helping manage schedules, communications, travel, meetings, priorities, and day-to-day operational execution . If you’re proactive, polished, detail-oriented, and comfortable working in a fast-paced executive environment, this role is a strong fit. What You’ll Own Calendar & Executive Support Manage complex executive calendars across multiple time zones Coordinate meetings, appointments, events, and scheduling priorities Resolve conflicts and proactively protect executive time Manage changing priorities with urgency and accuracy Communication & Correspondence Manage and prioritize executive inboxes and requests Draft and proofread professional emails, memos, and communications Liaise with clients, vendors, employees, and external stakeholders Handle confidential information with discretion Meetings & Follow-Up Prepare agendas, briefing notes, talking points, and meeting materials Coordinate Zoom and other meeting logistics Take meeting notes and track action items Follow up with stakeholders to ensure deadlines and commitments are met Travel & Logistics Coordinate domestic