URGENT: Construction Executive Assistant (US construction experience is required

Monitor and organize the General Manager's inbox; distinguish urgent project issues, owner/GC requests, subcontractor correspondence, and routine administrative messages. Flag time-sensitive RFIs, submittal responses, change order correspondence, schedule notices, and requests requiring management review. Draft professional emails, follow-ups, meeting requests, and routine correspondence for approval; communicate clearly with project managers, superintendents, subcontractors, vendors, and clients. Track unanswered messages and help ensure important communications receive timely responses. Manage the General Manager's calendar, appointments, and deadlines during California business hours. Schedule internal meetings and calls with project teams, owners, general contractors, vendors, and trade partners. Prepare agendas, attend virtual meetings as requested, capture decisions and action items, and distribute concise meeting minutes. Send reminders and coordinate follow-up on commitments made during management and project-related meetings. Maintain an organized list of the General Manager's priorities, delegated tasks, and outstanding action items. Track administrative follow-ups related to RFIs, submittals, change orders, procurement requests, contract documents, and closeout items as directed. Follow up with responsible team members on due dates and status updates without directing field work or making technical decisions. Provide clear daily or weekly summaries of open items, o