Accounting Administrator

About The Role: We are seeking a skilled Accounting Administrator with experience in the nonprofit sector and a solid background in accounts payable coordination. The ideal candidate will be responsible for, but not limited to, organizing and processing weekly pay runs, maintaining finance administrative communications, and preparing month-end reports and reconciliations. You will work closely with stakeholders to ensure accurate documentation and compliance with applicable policies. Strong time management and organization skills, along with a passion for nonprofit work, are essential; knowledge of GAAP is strongly preferred. Responsibilities: Accounts Payable (75% of time) Manages finance@ email for general inquiries and bill delivery; acts as liaison between inbox and other Finance team members. Assists with vendor onboarding and records creation/maintenance in NetSuite accounting software. Updates and validates vendor banking information, ensuring changes are appropriately verified and documented in accordance with internal controls and fraud prevention procedures. Receives and organizes bills, ensures proper supporting documentation and appropriate approval routing to Budget Holders; manages Budget Holder approvals against weekly payment timeline and follows up as needed. Works closely with the Accountant(s) and other Accounting Administrators to coordinate the entering of weekly bills; plans for and communicates shifts to the timeline. Aggregates and documents bills appr