Executive Assistant/ Operations Assistant/ Virtual Assistant

We're looking for a proactive and flexible Executive Assistant to support the CEO of an eCommerce company voilechic.com with both personal and business tasks. This role is a 50/50 blend of responsibilities, requiring someone who can anticipate needs, stay organized, and take initiative to keep everything running effortlessly behind the scenes, allowing the CEO to focus on bigger priorities without distractions. Key responsibilities: 1. Routine and task management: Anticipate the CEO's needs by identifying and resolving issues before they arise. - Handle personal appointments, errands, and time-sensitive administrative matters, minimizing distractions for the CEO. 2. Email, calendar, and communication management: - Manage and prioritize the CEO's emails, handling routine correspondence independently when possible. - Oversee calendar scheduling, coordinating and preparing for meetings, and ensuring timely follow-ups. - Provide proactive daily check-ins and regular updates via WhatsApp or phone to keep the CEO informed and address potential issues. 3. Travel and event arrangements: - Book and manage all travel arrangements, including flights, accommodations, and itineraries (for travel occurring every couple of months). - Organize and prepare for personal and business-related events, ensuring seamless execution. 4. Administrative support and team coordination: - Act as the primary point of contact for all administrative staff, ensuring a well-organized and efficient work environ