POOLING : Executive Assistant (Dayshift, Work from Home)

Category: Architecture & Construction Location: PERMANENT DAYSHIFT WORK FROM HOME Position Description - Title: (Virtual) Executive Assistant Reports to Title: General Manager – CEO Department / Business Unit: Direct to client Shift - Follows Australian Hours Position Purpose: The Executive Assistant to the General Manager provides high-level administrative support to the General Manager, ensuring efficient operation of the office. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various administrative tasks to support the General Manager in achieving business objectives. ACCOUNTABILITIES: Key Activities/Duties/Expected End results Calendar Management Maintain and manage the General Manager's calendar, including scheduling meetings, appointments, and travel arrangements. Meeting Coordination: Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items. Communication: Handle all incoming and outgoing communications, including emails, phone calls, and correspondence. Ensure timely and appropriate responses. Document Preparation: Prepare and edit reports, presentations, and other documents as required by the General Manager. Project Support: Assist with special projects and initiatives as directed by the General Manager. Confidentiality: Handle sensitive information with the utmost confidentiality and discretion. Relationship Management: Build and maintain strong relation