Admin Manager (DAYSHIFT, REMOTE/WFH-PHILIPPINES)

Category: Architecture & Construction Location: Position Title: Administration Manager Reports To: Director & EA Works Closely With: Construction Manager, Accounts Team, Director Direct Reports: Admin Assistant(s), Offshore Admin/Accounts Support Role: Full time Role Purpose The Administration Manager is responsible for owning, structuring, and managing all administrative functions across the business to ensure efficiency, accuracy, and visibility across all operations. This role is critical in supporting leadership by removing administrative burden, maintaining real-time data accuracy, and ensuring systems and processes are consistently followed across the company. A key component of this role is leveraging AI tools and automation to improve efficiency, reduce manual workload, and implement scalable systems across the business. Key Responsibilities 1. Administration Systems & Structure Develop, implement, and maintain structured administrative systems Manage company-wide filing systems (OneDrive/server) Oversee email and document management processes Ensure all documentation is accurate, up to date, and easily accessible 2. Data & Reporting Control Ensure daily updating of all business-critical spreadsheets, including: o Job tracking o Cost tracking o Labour hours (weekly summaries) o Accounts payable and receivable tracking Cross-check and validate work completed by offshore accounts/admin staff Identify discrepancies or missing information and escalate wher