Virtual Assistant (Supporting the Director of Commercial Business Unit | Operati

Overview: We are seeking an “athletic” Virtual Assistant (VA) who can handle a variety of predictable and unpredictable tasks to support the Director of Commercial Business Unit | Operations. The Director oversees operations, fleet and facilities management, inventory, IT/Networks, and commercial business. The ideal VA is resourceful, highly organized, and willing to jump into new projects at a moment’s notice. Essential Duties and Responsibilities include the following. Other duties may be assigned. Email Management: Sort/categorize inbound emails, delete junk/spam, prioritize missed messages, and respond on behalf of 'Director' as needed. Scheduling & Calendar Management: Coordinate meetings and maintain schedules Reporting & SOP Updates: Create & maintain internal reports and standard operating procedures Project Assistance: Manage assignments as directed and adapt to changing priorities Client & Staff Interface: Communicate with team members and clients on behalf of the Director Meeting Support: Attend Team meetings, take concise notes, and follow up on tasks Travel & Miscellaneous Tasks: Book flights, accommodations, and handle any other support needs Key Qualifications: Experience: 5+ years of administrative experience, including 2-3 years supporting an executive/owner VA Background: Experience supporting a US-based company as a VA is preferred Technical Savvy: Proficient with CRMs, LinkedIn, Microsoft 365 (Outlook, Word, Excel, PowerPoint), work man