Operations & Administrative Coordinator

Position Overview The Operations & Administrative Coordinator is a dynamic, multifaceted role designed for a highly organized and adaptable professional. This individual will serve as a key operational support resource across several business functions, including executive assistance, travel coordination, property management, human resources, and financial administration. The ideal candidate is proactive, detail-oriented, and capable of managing competing priorities in a fast-paced environment. Key Responsibilities 1. Virtual Assistant & Travel Coordination Provide executive-level virtual assistance and manage all aspects of travel logistics for team members and leadership, including: Research, book, and manage flight reservations, hotel accommodations, and ground transportation. Coordinate end-to-end travel itineraries, including visa requirements, travel insurance, and schedule changes. Manage calendars, schedule meetings, and handle correspondence on behalf of leadership. Prepare agendas, meeting notes, and follow-up action items as required. 2. Property Management & HR Support Provide administrative support across property management operations and human resources functions, including: Assist with day-to-day property-related administrative tasks such as lease documentation, maintenance coordination, and vendor communication. Maintain accurate and organized property records, files, and correspondence. Support HR processes including onboarding documentation, emp