Remote HOA Finance Assistant

Summary: The Finance Assistant will be responsible for the reconciliation and management of internal accounts, assist the Assistant Finance Manager with daily accounting tasks such as updating internal system information with new data, communicating important and necessary information to the team, manage and execute daily transactions. The incumbent will also assist in the annual filings, file monthly reconciliations, and maintain electronic files and folders. Reporting Line: Day-to-day: Bookholders → Assistant Finance Manager Cash Flow, Compliance, Coordination: Bookholders → Finance Manager Key Responsibilities: 1. Property Financial Oversight (Reports to Asst FM) Manage all financial operations for assigned properties on behalf of the landlord. Maintain accurate ledgers for rent, fees, expenses, and reserves per property. Reconcile accounts regularly and ensure completeness and accuracy. 2. Tenant Accounts & Rent Management (Reports to Asst FM) Monitor tenant accounts and process rent collections. Apply payments accurately and handle late payments or delinquencies. Serve as the first point of contact for tenant financial inquiries. 3. Vendor & Expense Management (Reports to Asst FM) Review and approve property-related invoices for Asst FM review. Track recurring and one-time property expenses. Ensure timely payment of vendors and compliance with budgets. 4. Reporting (Reports to Asst FM, with FM oversight) Prepare property-specific financial statements (Income, Exp