Executive Assistant

Our client is a Singapore-based game and lifestyle products company. The role of the executive assistant is to assist 2 or more key executives (i.e. CEO and COO) in all administrative matters, including travel arrangements, meeting, appointments, and other logistical arrangements. Responsibilities: Provide full spectrum of secretarial and administrative support to our senior executives (i.e. CEO) Serve as the first point of contact for all internal and external meetings/event arrangements Prepare meeting agenda, documentations, proposals and take minutes etc. Assist in vendor and contract management, research, and bill reconciliation Track documents, maintain spreadsheets, contact lists and files Ensure and maintain confidentiality of all appropriate communications and documentation Communicate daily with internal and external customers, prospects, partners and vendors with professionalism, courtesy and diplomacy Track, prioritize and assign all incoming communications, as necessary, to the appropriate persons for response Coordinate domestic and international travel arrangements and visas Assist in preparing monthly reports, budgets, comparison tables and strategic plans for management’s review and direction Compose, proofread and finalize correspondence, documents and board meeting materials Assist in handling shareholders and external stakeholders Work closely with other functions to provide support and plan team events as needed Requirements: At least 5 years of full-time