06_Bilingual Executive Assistant (AI-Powered)

Description 06_ Bilingual Executive Assistant (AI-Powered) Work Model: 100% Remote (LATAM) About the Role We are seeking a highly proactive and tech-forward Executive Assistant to partner directly with our CEO/Founders. In this role, you are not just managing calendars; you are a strategic operator who leverages Artificial Intelligence to multiply your output, protect the executive’s time, and streamline daily workflows. The ideal candidate is fully bilingual, exceptionally organized, and deeply comfortable using Generative AI tools to automate routine tasks, draft communications, and handle administrative heavy lifting in seconds instead of hours. Key Responsibilities Provide high-level administrative support, including complex calendar management, scheduling, and travel arrangements. Act as the ultimate gatekeeper, managing the executive’s inbox and utilizing AI tools (like ChatGPT, Claude, or Gemini) to draft professional, context-aware replies and summarize long email threads. Coordinate meetings and utilize AI transcription tools (e.g., Otter.ai, Fireflies, Fathom) to automatically generate meeting minutes, extract action items, and ensure follow-up. Conduct rapid online research for special projects, using AI to synthesize large amounts of data into concise executive summaries. Assist with lightweight project management and CRM data entry, ensuring nothing falls through the cracks. Anticipate the executive’s needs and proactively deploy digital tools to solve administra