Accounts Payable Clerk I

POSITION SUMMARY The Accounts Payable Clerk will support the day-to-day operations of accounts payable, review purchase orders, statements, verify invoice amounts owed, and respond to vendor inquiries. PRINCIPAL DUTIES & RESPONSIBILITIES • Prepare, process and post invoices timely and accurately. • Assure that financial accounts are reconciled timely and accurately. • Support timely and efficient month-end, quarter-end, and year-end close processes. • Perform account analysis to identify and explain variances. • Maintain proper documentation and file supporting documents, including approvals. • Assist with internal and external audit requests. • Liaise with the bank and other parties as required. • Perform backup duties within the department as required. SPECIFIC DUTIES & RESPONSIBILITIES • Record and process daily transactions in accounts payable (i.e. obtain approvals and issue checks). • Assist with accounts payable email queue and electronic file organization. • Assist with printing daily premium refund checks and monthly commission checks. • Assist with vendor maintenance in the general ledger, including set up of payment locations and creation of new vendor request forms and/or change forms. • Assist with maintaining and keeping current W-9 documents for Accounts Payable vendors. • Respond to vendor inquiries and assist with research of vendor payment discrepancies. • Assist with processing employee garnishment, broker garnishment and broker’s backup withholding